> For the complete documentation index, see [llms.txt](https://miamicountryday.gitbook.io/tio/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://miamicountryday.gitbook.io/tio/procedures/incident-iq/asset-state.md).

# Asset State

This document details the use of the Asset State field within Service Desk Asset Management.

Every asset in Service Desk needs to be assigned a state of availability, called “Asset State.” This is an important property that indicates the availability of the asset and assists with planning asset allocation and procurement decisions in the organization.

Asset State denotes the different states of assets in the organization such as assets in Use, In-Store, or Expired. You can also enable or disable ownership and scan for custom asset states you create. You can also choose to mandate the ownership field while moving an asset in the custom asset state.

| Asset State        | Description                                                                                                                                                                           |
| ------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| In-Store           | <p>Denotes assets that are located in the IT-Office</p><p>Any item that has been allocated at the IT-Office</p>                                                                       |
| Ready for Disposal | <p>Denotes assets that are Ready to be Disposed of:</p><p>  Items that are Broken </p><p>  Items that are Marked For “Donations”</p><p>  Items that are Allocated for “Tent Sale”</p> |
| Loaner Pool        | <p>Denotes assets that are assigned to be Loaned to Students </p><p>Items that are Assigned for “Students Loaner Pool”</p>                                                            |
| Expired            | <p>Denotes assets that are removed from the active asset list </p><p>Items that are not "Ready to for Disposal", and may have usable life remaining</p>                               |
| Disposed           | Denotes assets that are removed from the active asset list                                                                                                                            |
| In Use             | Denotes the assets that are currently in use by faculty, staff, or students                                                                                                           |
| Deployed           | ***Retired Status - DO NOT USE***                                                                                                                                                     |
| Local Loan         | ***Retired Status - DO NOT USE***                                                                                                                                                     |

In addition to the Asset State data field within Service Desk, assets not “In Use” should be physically tagged in a very visible location with the appropriate color-coded sticker to assist with the rapid identification of every item’s documented Asset State.

![Asset State visual identification system.](https://1784226684-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MUFShR9ZMHFKCXdwLw9%2F-MezCEjvZ1hwmW-I3Wnl%2F-MezDWszs53KXc0qDkF0%2FAsset%20State%20Dots.png?alt=media\&token=5f682dc6-8f80-4215-be3f-69c9c1d05d61)